The business environment is constantly evolving. The organization’s work processes are changing owing to emerging trends, digitalization and technological advancements. Organizations across the globe are facing challenges to enhance profitability and market share while operating in an increasingly competitive business environment. The workforce efficiency and operational excellence acts as a catalyst for organizations to maintain competitive edge. Therefore, optimization of manpower and forecasting manpower needs is imperative to meet present and future contingencies.
Why Manpower Optimization ?
Manpower Optimization is the process to estimate the optimum / right number of people required for completing a task / process / activity within specified time.
Employee Satisfaction Identifies skill gaps in order to define career path for employees; Enhances employees’ performances and productivity
Optimal Resource Utilization Ensures efficient utilization of available resources, reduces costs
Organizational Efficiency Contributes effectively in achieving organizational set objectives and goals
Organizational Growth Provides a framework to prepare for and monitor the future growth and manpower requirements of the organization
HR Processes Acts as the foundation for development of HR processes and frameworks i.e. Recruitment and selection, training mechanism etc.
Step by Step Process
Identification of Benchmark Positions
Role Clarification Discussion with Incumbent
Initial JD Development
JD Submission for Review
Update JD Document
Conduct Job Shadowing and observe actual time spend for activity
Update the time spent
Prepare Statistical Analysis
Develop Report
Final Presentation
Main components of the Process
Data Collection and Review
- Review existing JDs
- Review manpower data
Determine Workload
- Collaboratively establish acceptable standards and determine workload per position based upon key activities
- Develop Workload quartiles and determine manpower required
- Compare required number of staffing level with the existing levels to identify over/under staffing
Analysis of Key Processes and Core Activities
- Develop and in-depth understanding of operational elements of the organization’s Function/ Department and sub-functions
- Analyze Department wise work processes and map key processes
- Select suitable tool i.e. questionnaire etc. based on organizations objectives to determine workload as per key activities. Units/ parameters that can be used for achieving better results may include but not limited to:
- Average Hours Per Procedure/activity;
- Percentage of workload performed in the first half
- Number of annual days of operation
- Available hours per day
- Develop mechanism for validation and verification of information
